Virtual RSO Resources

[vc_row el_class=”intro-copy”][vc_column][vc_single_image image=”47898″ img_size=”full”][vc_message message_box_color=”warning”]The SLiCE office has moved to virtual operations. For information on the status of specific programs and services, click here.[/vc_message][heading text=”Virtual RSO Resources”][vc_tta_accordion style=”flat” active_section=”1″ collapsible_all=”true”][vc_tta_section title=”Safety Protocols” tab_id=”you-first”][vc_column_text]Colorado State University is committed to ensuring the safety of all and has created guidelines and safety protocols which are listed on the CSU COVID-19 Webpage. Face coverings must be worn by all students and employees while on campus. 

  • Stay home if you experience any signs of illness or feel sick. 
  • Take care to follow health and safety guidelines in your living spaces and during social interactions. 
  • Be sure to complete your daily symptom checker every morning. 

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  • A moratorium for all in-person RSO activities and events on-campus totaling more than 10 people will be in effect for the duration of the fall 2020 semester until further notice, unless approved by the Pandemic Preparedness Team. Consultation with SLiCE is required before seeking such approval.  
  • RSOs will be required to follow all university, local, state, and federal guidance for the health and safety of their members and the CSU community. 
  • RSOs are highly encouraged to develop an organization-specific COVID-19 response plan to mitigate any potential risk and/or exposure to the coronavirus.  
  • RSOs will be responsible for tracking attendance for contact tracing purposes at all in-person activities and events, including organization meetings, tabling on and off-campus, and gatherings of any kind.  
  • No food or drinks of any kind may be served at any RSO activity or event unless catered through a CSU entity on-campus or a third-party vendor off-campus.  
  • Clink the link for full details regarding Register Student Organization Fall 2020 Guidelines. 

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  • SLiCE encourages all Registered Student Organizations to register their virtual meeting and events in RamLink. This is an effort to ensure CSU students can discover meetings, events and activities that are available to them. 
  • As you consider hosting virtual meetings and events, be sure to take the following steps: 
  • Place meeting and events in RamLink for approval as you normally would do for on-campus events. 
  • Under Event Details, when asked “Show To,” please select the most appropriate for your organization 
  • If this is a meeting or an event that is open CSU students, then select “students and staff at Colorado State University.” 
  • If this is a closed meeting or event that is only open to the organization, then select “organization members.” 
  • Public and Invited Users are other options you could choose if appropriate. 
  • When selecting, “Who can attend this event,” mark the box that says “open to CSU community” as many students are looking for ways to engage with other students during this time 
  • Add the virtual location (the Zoom link or other link) to this event – this is a new feature that RamLink offers 

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  • We encourage you to continue to meet during your normal day/time for meetings by using an online video conferencing system such as Microsoft Teams. 
  • Microsoft Teams (AKA Teams) is a workspace for real-time collaboration and communication, meetings, file and app sharing, and more.  Students, faculty, and staff can create virtual meetings that can be joined by anyone in the world with a simple link. 
  • Microsoft Teams is free for CSU students, faculty, and staff though your CSU eID. 
  • There is a screen-sharing feature that would allow a PowerPoint or documents to be displayed and discussed as well as a recording option if content would like to be recorded in advance and distributed to organization members. 
  • Teams may be helpful for: full organization meetings, executive board meetings, committee meetings, interviews, one on one conversations, and more. 


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  • Your organization’s RamLink page has the capability to facilitate many things online that organizations may have initially scheduled for in-person meetings during the next few weeks into the remainder of the semester. The organization tools available for your organizations may be very helpful for this.   

[/vc_column_text][/vc_tta_section][vc_tta_section title=”RSO Licensed Zoom Accounts” tab_id=”1601571419179-f70deb76-c11e”][vc_column_text]RAMtech offers licensed Zoom accounts to the CSU community for only $50 per year – a great deal! With the help of RAMtech, SLiCE is able to work directly with RSOs who have SOFAs and help you with the billing process. Don’t have a SOFA? It’s okay; we have information for you too.

What is the process if our RSO has a SOFA?

  • Similar to the process of a PCard, you will need one authorized signer for the licensed Zoom account – typically the financial officer. Please email to establish the licensed Zoom account in their name.
  • Our accounting team will verify the funds in your RSO’s SOFA and work with you on the billing procedures.
  • The holder of the licensed Zoom account must have a email.

What is the process if our RSO is using an off-campus account?

  • If you are using another method of payment that is not a SOFA, your RSO must work directly with RAMtech. Their process is linked here.
  • The holder of the licensed Zoom account must have a email.

What if the holder of the licensed Zoom account leaves the organization?

  • Establishing a functional transition report/checklist is key to changing over account information including the ownership of this account. Transferring the owner of the Zoom account should be included in your methods for onboarding new officers.
  • If the holder of the licensed Zoom account leaves the organization, contact with the name and email of the new officer and we will transfer the account.

Want to learn more about the features of the licensed Zoom account offered, visit the software section on Have technical questions about Zoom licensed account billing – contact[/vc_column_text][/vc_tta_section][/vc_tta_accordion][vc_column_text]To learn tips on how to virtually engage, click here.[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][/vc_column][/vc_row]